Seasonal Development Assistant 

The Springfield Boys & Girls Club is seeking a Seasonal Development Assistant to support our biggest annual fundraiser—the Festival of Trees—as well as year-end fundraising activities and donor research. This role runs from September through January and is ideal for someone who is detail-oriented, proactive, and passionate about community impact.

Reporting to the Executive Director and Development Director, the Development Assistant will work closely with the Development and Marketing & Special Events teams to help coordinate logistics, manage volunteers, support donor engagement, and assist with event operations. This is a dynamic, fast-paced role that offers a unique opportunity to be part of something magical during the holiday season.

Schedule & Commitment

• Flexible schedule: 18 hours per week, October 1, 2025, through December 17, 2025.
• Must be available Friday November 28^th, Monday December 15^th, and  all weekends from November 28 – December 14
• Saturday: 10 AM – 8 PM
• Sunday: 10 AM – 5 PM
• The festival takes place at the MassMutual Center

Key Responsibilities

• Provide administrative and hands-on support in the planning, setting up, and operation of the Festival of Trees
• Attend committee meetings and assist with logistics (notetaking, follow-up communication, etc.)
• Coordinate and communicate with tree donors, including check-in, event setup, and post-event pickup
• Support sponsor outreach and stewardship, including assembling sponsor packets and tracking invoices
• Help schedule and manage Santa appearances (and assist Santa/Mrs Claus as needed).
• Recruit, train, and coordinate volunteers for event stations; provide backup coverage when needed
• Assist with year-end appeal mailing (One Campaign), including personalizing letters and preparing materials
• Run errands related to Festival preparation (mileage reimbursed at 62¢/mile)
• Enter donor and event data into the DonorPerfect database
• Conduct alumni and donor prospect research to support strategic engagement efforts
• Additional duties as assigned by the Executive and Development Directors

Ideal Qualifications

• Experience in nonprofit, event planning, fundraising, or a related field (preferred)
• Strong written and verbal communication skills
• Highly organized, dependable, and attentive to detail
• Ability to manage multiple tasks in a fast-paced environment
• Proficient in Microsoft Office Suite (especially Excel, Word, and Outlook)
• Experience with volunteers or customer service is a plus
• Friendly, positive attitude and a collaborative spirit
• Must have reliable transportation and be comfortable working evenings and weekends during the event

Working Conditions & Physical Requirements

• Combination of office-based work and on-site responsibilities at the MassMutual Center
• Must be comfortable being on your feet for extended periods during event hours
• Occasional light lifting and event setup may be required

Compensation: $18/hour

This is a wonderful opportunity to be part of a joyful community tradition while gaining hands-on experience in nonprofit fundraising and event management. We’d love to have you join our team!

Disclaimer:

The information presented indicates the general nature and level of work expected in this classification. It is not designed, nor is it interpreted, as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.